Vanilla export documentation: phytosanitary & HS 0905
Every consignment leaves with a verified document set — phytosanitary certificate, Certificate of Origin, lot-traceable packing list and commercial invoice under HS code 0905 — prepared per destination, not from a generic template.
What travels with every shipment
Prepared, cross-checked against the physical consignment, and shared as scans before goods move.
Country-specific document sets
The core set is constant; destination and buyer requirements vary, so we confirm a checklist with your broker at order confirmation.
| United States | Core set plus per-lot COA, aligned with your broker’s checklist and any food-ingredient forms |
|---|---|
| European Union | Core set plus food-import compliance documents; organic certificates for organic lots |
| Japan | Emphasis on per-lot COA, full lot traceability and vacuum-sealed packing documentation |
Not legal, customs or financial advice. Verify current requirements with a licensed customs broker or the relevant authority in your destination market.
Who handles what
We handle: phytosanitary certificate, COO, HS 0905 invoice, traceable packing list, per-lot COA, export packing and freight booking coordination per the agreed Incoterms.
You handle: import clearance, any permits or registrations your market requires, destination duties and taxes, and your customs broker.
- Together: pre-shipment alignment of the destination checklist
- Together: review of the scanned file before dispatch
- Together: resolving any queries raised during clearance
Documentation, step by step
Paperwork runs in parallel with order preparation, so it almost never delays a properly booked shipment.
At order confirmation
Confirm the destination checklist: Incoterms, consignee details, HS 0905 tariff line and buyer-specific forms.
During lot preparation
COA testing on the actual lots, packing list built carton by carton, COO prepared.
At booking and inspection
Official quarantine inspection and phytosanitary certificate issue — roughly 3–7 working days to a complete set, indicatively.
Before dispatch
You review the full scanned file; originals travel per the agreed courier arrangement.
Documentation included in every format
Documentation is never a paid add-on. Prices are indicative; a firm quotation is issued per order.
More in Shipping & Export
Documentation questions
What is the HS code for vanilla beans exported from Indonesia?
HS code 0905. We declare every commercial invoice under this heading and confirm the full destination-country tariff line with you or your broker before shipment.
Do you provide a phytosanitary certificate with every shipment?
Yes. Every consignment moves through Indonesia’s official quarantine channels and receives a certificate issued for that specific shipment, stating consignee, quantity and packing details.
Do requirements really differ between the US, EU and Japan?
Yes. The core set is constant, but destination- and buyer-specific requirements vary — which is why we confirm a country checklist with your broker at order confirmation.
Does the COA state actual vanillin content?
Yes — measured laboratory values, including vanillin and moisture, for the specific lot you are buying, not generic ranges.
Who pays import duties and taxes in my country?
Import-side duties, taxes and clearance costs are the buyer’s responsibility under our standard terms. The exact split depends on the agreed Incoterms, stated on the commercial invoice.
Get your destination document checklist
Tell us your destination country, grade and volume — we reply with the exact document set for your market, current lot availability and a firm quotation.